Leadership

LEADERSHIP KNOWLEDGE ASSESSMENT LEVEL 5

Define the conflict resolution model and explain your strategies for minimising conflict in you role including your obligations to keep records

BACAL R, states �….we can live with some conflict, what we can’t live with is conflict that is trivial, destructive, personal and a waste of time.’

To effectively deal with conflict within the workplace, managers should use proven conflict resolutions models, for example, CUDSA вЂ" Confront, Understand, Define, Search and Agree. By utilising this model managers should seek to identify and resolve the conflict in a positive manner. The ultimate goal should be to seek a resolution based on mutual gain.

1. Confront the situation

2. Understand each party’s situation

3. Define the problem/s

4. Search for and evaluate solutions

5. Agree upon and implement the best solution

“We all experience conflict in our lives. There's always been a lot of interest in how to manage conflict once it appears in the open, and that's important. What's not so common is a concern for preventing unnecessary conflict, so it doesn't start in the first place.” ASHFORTH., B.E.

CUDSA process allows managers to define a common, shared, or joint goal and develop a process to achieve it. It is a process in which both parties exchange information openly, defines their common problems, and creates options to solve these problems. And while the CUDSA process cannot guarantee that agreement will always be reached, more often than not, the analysis of parties’ interests, needs, and desires helps the resolution process and ultimate agreement. CUDSA provides 5 easy steps to follow:-

Successful resolution requires that you follow all the steps of CUDSA and keep accurate records of all incidents and meetings. If a step is missed, you risk sending the other party mixed signals that will; propel that party toward a defensive, competitive mode. The last step of Agreeing, mutually benefits everyone, as they have all been involved in each stage of the process, thereby eliminating resentment.

In order to minimise conflict within my team, I ensure that all team members have open and honest lines of communication, as a manager I have regular team meetings, actively promoting each team member to have an input into the discussion. It is imperative that all team members are aware of workload and share responsibility for deadlines, this will go towards minimising any work related conflict.

MONTGOMERY., J. & COOK., E. I. states �The first step in addressing conflict is awareness, to often situations that breed conflict go unnoticed for long periods of time until issues are truly intractable’.

Although I have an open door policy, I am aware that conflicts can still arise, therefore I have a simple strategy towards reducing conflict within the work place:-

1. RECOGNISE THAT CONFLICT IS INEVITABLE - AND NOT NECESSARILY DESTRUCTIVE

Be aware that conflict is inevitable throughout your career. However a good manager, you should keep any conflict, within you team, in proportion. I take steps to get to know my team and how they work together. By being aware of any conflicts I can decide whether or not they need my intervention.

2. PREDICT AND PREPARE MINIMISING OR MANAGE THE CONFLICT

A good manager should be aware of any disputes or personality clashes within their team and take steps to minimise conflict that may occur. I use team building skills to help maximise teamwork.

3. ANALYSE AND PLAN FOR RESOLUTION WHERE POSSIBLE

By using CUDSA, any conflict within the team should be kept to a minimum. However, each case should be looked at on an individual basis, as no two people are the same. I find that by following the steps below helps to accurately assess situations:-

• Reflect on the effects of the conflict - including how it feels for the rest of the team

• Recognise the impact of the conflict: plan for recovery

• Talk it through - collaboratively where possible, exploring perceptions and feelings

• Recognise that some conflict becomes self-perpetuating: talking it through with others who are not involved can sometimes help

• Recognise that some conflict cannot be internally resolved: it is necessary to develop strategies for intervention

Within Essex Police utilising the Personal Development Records and Personnel Records systems gives manager’s the ability to keep accurate records of any conflict which warrants record keeping.

It is important to keep accurate records at all times but most especially when dealing with employees, whether within their own personal development or when dealing with a conflict. With the keeping of accurate records there can be no misconception on outcomes of any discussion. It is extremely important that confidentiality is maintained at all times in order not to breach Data Protection, Human Rights or Freedom of Information Legislation, as well as to ensure confidence from all staff.

Describe how to effectively listen to customers and incorporate their views/requirements in the planning process. Include how to monitor and evaluate any actions you have put in place.

Essex Police is committed to taking a lead in making Essex safer by providing a quality policing service in close co-operation and partnership with the community. Good communication is at the heart of this process. As a transformational manager within this organisation, it is only by using good listening skills, with an open mind with your customers can you hope to not only incorporate their views but help to increase the partnership working.

“Focusing on the public вЂ" providing leadership for their officers and a more "customer focused" service including improved call handling and victim care”. The Home Secretary

During the planning stages of the Community Safety Accreditation Scheme (CSAS), I designed a simple survey questionnaire asking if and how our partners would like us to commit to a CSA Scheme. Within Essex Police our partners, consist of Local and County

...