Felcra Niaga Sdn Bhd

Table of Contents

Acknowledgement 2

1.0 Introduction 3

1.1 Company Background 3

1.2 Vision and Mission 4

2.0 Current System 5

2.1 Explanation for Current Process 5

2.2 Current Process or Flow for Leave Application6

2.3 Form (input) for Leave Application7

2.3 Reports (output) for Leave Application8

3.0 Problem Statement 10

4.0 Proposed System 11

4.1 E-Leave Application System 11

5.0 Objective of New System 12

6.0 Scope of New System 13

7.0 Benefit of E-Leave Application System 14

ACKNOWLEDGEMENT

Alhamdulillah, to Allah Almighty, for His consent, for granting us the inspiration and determination to embark on this assignment and gave us strength to complete this group project. We would like to express our utmost appreciation to all the individuals who assisted us during the process of completing this report.  

First of all, we would like to express our sincere gratitude to our gifted and insightful lecturer, Mdm. Saidatul Rahah binti Hamidi for her counsel, guidance and unwavering support rendered to us during the preparation of the report.

We also wish to extend our warmest thanks to our dearest parents, other family members and friends for their encouragements, sacrifices and support, endless enthusiasm and positive encouragement. Without their patience and prayers, we may not have the chance to strive for the best.  Thank you for all the support and May Allah bless all of you.

1. INTRODUCTION

1.1 Company Background

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                                          FNSB

Felcra Niaga Sdn Bhd (FNSB) is a subsidiary wholly owned by FELCRA since 1998. Now has managed to strengthen its name as a company with experience and expertise and specialization in fertilizer management, contract farming, the supply of agro-chemical products and transactions that can meet a variety of user satisfaction in the face of global excellence.

             Rooted in agriculture, FNSB in the long-term development plan intends to further expand its business by providing a variety of services associated with the agricultural industry to meet demand within and outside the country.

        The agriculture sector in Malaysia was finished and attention by all parties, especially from the government and private sectors.  Advances in technology and talent to be able to make progress in this industry.

        See opportunities to explore, Felcra Niaga Sdn Bhd (FNSB) has already expanded its business by venturing into some key areas in the agricultural sector.  In line with the requirements of the government who want to develop this sector, FNSB seen as an organization that has high competitiveness and be able to respond to market demands.

1. Company Vision and Mission

Vision

Being a subsidiary of a competitive, viable and resilient and evolving towards the establishment of a successful conglomerate.

Mission

Develop a conglomerate with expertise and specialization in the importation of fertilizer, agricultural employment contract and the production of chemical and agro products that can meet a variety of user satisfaction in the face of global excellence.

Company Information

Name                         : Felcra Niaga Sdn Bhd

No.  Registration                 : 470 602 W

Registered Address         : Level 2B, Wisma Felcra, Jalan Rejang, 53300 Setapak Jaya,

                          Kuala Lumpur

No. Phone                : +603 4142 3036

No. Fax                        : +603 4142 3096

Website                        : www.felcraniaga.com.my

Date Established                : October 21, 1998

1. CURRENT SYSTEM

2.1 Explanation of current system

Leave application in Expert Vision Consultancy Services are manually process. Staff needs to fill up the leave application form and submit it to human resource clerk, and then the human resource clerk will to General Manager for approval.  

For certain cases such as unrecorded leave and compassionate leave applications, the leave form together with the short memos, must be sent directly to General Manager for fast approval.

This traditional style are time consuming where the form will be past manually level by level and sometimes it takes a few day just to get the approval.  Staffs also feel difficult to obtain their leave information as there is limited data sharing.  They need to refer to the human resource clerk and the human resource clerk need to open the leave application box file and search the information requested.  Besides that, this manual process has poor data control and sometimes the leave taken is not updated by the officer in charge.  

The approvers also have difficulties to approve the leave application as they do not know the total of staff that has taken a leave on the same date requested.  The human resource clerk needs to help them by record the staff movement in excel.

2.2 Current Process or Flow of Leave Application

The study was made on the application process and the approval of leave. Flow chart below shows the process of leave application by staff until the leave approved recorded by the human resource clerk.

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Figure 1: Flow chart of Existing Leave Application

Based on the leave application process, we found that it takes more time for approval of leave and through a number of levels. This result in the possibility of application for leave form is lost during the process. This resulted in a record of leave does not show updates and excessive or reduced leave recorded appears.

1. Form [input] for Leave Application

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Picture 1: Leave Application Form

1. Reports [output] for Leave Application

Felcra Niaga Sdn Bhd still use traditional way to manage their staff leaves using manually which is required the Human Resource Clerk recorded in Microsoft Excel. There are few types of leave such as;

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